Freedom of Information (FOI)

Access to Information & Privacy

In late October 2009, the Ontario Hospital Association asked the provincial government to extend coverage of the Freedom of Information and Protection of Privacy Act (FIPPA) to the province’s hospitals as a means of promoting transparency and public accountability.

FIPPA legislation is not new to Ontario. It came into effect in the province in 1988, and was extended to many local public bodies, including educational institutions, in 2006.

FIPPA will be extended to Ontario hospitals effective January 1, 2012. Access to a range of recorded information held by Perth and Smiths Falls District Hospital is provided for under FIPPA, including records of personal information in the custody or control of the hospital from January 1, 2007, subject to certain exemptions and exclusions. The Act does not apply to personal health information which is subject to the provincial Personal Health Information Protection Act (PHIPA).

The Act has two main purposes.

  • to make public bodies more transparent and accountable by providing individuals with the right access to government records.
  • to protect personal information from unauthorized collection, use or disclosure.

Protecting your privacy is important to Perth and Smiths Falls District Hospital. Perth and Smiths Falls District Hospital promises to ensure that your confidential information is kept secure and used only for the purposes stated.

Informal Process

Perth and Smiths Falls District hospital makes information available to the public on a routine basis under public reporting on its website.  No formal request under FIPPA is required for information released on a routine basis.

Formal Requests for Information under FIPPA

A request for information in the custody or control of the hospital can be made under the Freedom of Information and Protection of Privacy Act. You may also request access to view or change your personal information. These requests must be made in writing and accompanied by an initial fee of $5.00. You then submit your request by completing the Perth and Smiths Falls District Hospital’s Access/Correction Request Form.

Email requests will not be accepted.

If you have a question for information, please contact Privacy & Access to Information Officer at: 613-283-2330 ext. 1140.

We want to make accessing information about the hospital as easy as possible. If you cannot find what you are looking for on our website, please contact us to request the information.   Check our FAQs!

How to Make a FIPPA Request

Access requests can be made for general records, personal information or correction to your own personal information.

  1. To request access to general records, check the Directory of Records to determine whether PSFDH maintains the information you need.
  2. To request a correction to your own personal information, check the list of personal information banks held by PSFDH and be as specific as possible about the location of the personal information to be corrected. Documentary proof may be required to support the request.  A formal request under FIPPA is not intended to replace the process for routinely updating personal information to reflect things such as address changes. Those types of changes should be made informally by contacting the appropriate department or program.
  3. Complete and print the PSFDH Access/Correction Request Form (print only). You must clearly identify the records you are seeking. This will minimize the search time and ensure an accurate response. Be sure to include your contact information.
  4. Payment of $5.00 is to be submitted with request.  If providing a cheque or money order ($5.00), make payable to ”Perth and Smiths Falls District Hospital“.  Cash is also accepted.
  5. Submit your request, including your contact information and a non-refundable $5.00 application fee, to the address below:
Perth and Smiths Falls District Hospital
Attention:  Privacy & Access to Information Officer
60 Cornelia Street West
Smiths Falls, ON
K7A 2H9

Once we have received your application and $5.00 application fee, we will send a written acknowledgement of your request.

Directory of Record and Personal Information Bank

Access/Correction Request Form (print only)

Fee Schedule

Links to the Act, and other related information, including answers to Frequently Asked Questions related to FIPPA, are provided below.

FAQs

Freedom of Information and Protection of Privacy Act (FIPPA) R.S.O. 1990 c.F.31

FIPPA R.R.O. 1990 Regulation 459 – Disposal of Personal Information

FIPPA R.R.O. 1990. Regulation 460 – General

Information and Privacy Commissioner of Ontario

Great War Memorial Site
33 Drummond Street West
Perth, ON K7H 2K1
Tel: (613) 267-1500
Smiths Falls Site
60 Cornelia Street West
Smiths Falls, ON K7A 2H9
Tel: (613) 283-2330

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